Demos 
The HCP engagement platform and speaker bureau software built for small & mid-sized pharma
Zvent.ai centralises speaker bureau management, HCP meeting approvals, and Sunshine Act-ready reporting in one platform, without the enterprise price tag larger tools are built around.
Why Small & Mid-Sized Pharma Teams Need a Different Platform
- Inefficient meeting management leads to scheduling conflicts, missed approvals, and delays.
- Manual budgeting and expense tracking causes overspending and compliance blind spots.
- Regulatory complexity (Sunshine Act, Open Payments, and state-level rules) increases the risk of reporting gaps.
- Most enterprise platforms are built and priced for large pharma, not a five-person marketing team running its first speaker bureau.
How Zvent.ai Helps
One platform for compliant, cost-effective HCP engagement, built specifically for smaller teams.
Speaker Bureau Software, End to End
Contracting, scheduling, budget approvals, and post-event reconciliation in one dashboard instead of scattered spreadsheets and email threads.
Built to Scale With You
No minimum program size. Run a handful of meetings or a full annual calendar on the same platform, without a re-platform later.
Compliance Built In
Every meeting, honorarium, and transfer of value is logged automatically, with Sunshine Act and Open Payments-ready reporting generated on demand.
Zvent.ai: One Platform, Endless Possibilities
Everything a speaker bureau program needs to run compliantly, without stitching together five different tools.
Multi-Tenant Architecture
Multiple clients share secure infrastructure while data stays fully isolated.
Configurable Tools
Tailor workflows to your program, no coding required.
Seamless Integration
Connects with Salesforce, Veeva CRM, and Zoom via an open API.
Enhanced Compliance
Built-in checks and automated notifications aligned with Sunshine Act and Open Payments.
Custom Reporting & Analytics
Real-time, self-service dashboards for aggregate spend and program performance.
Robust Security
Encryption and disaster recovery protocols protect sensitive program data.
Built for Every Stakeholder
One platform, tailored views for everyone involved in a compliant speaker program.
Life Science Companies
Give your reps a solution that saves time, so they can focus on selling instead of logistics.
Sales Representatives
Stay compliant with end-to-end control over meeting logistics and task-based SOPs.
Speakers
Easy access to program details and compliant slide decks, centralised in one place.
Event Planners
Streamlined tools to manage logistics, budgets, and vendor coordination.
HCP Attendees
Simple registration, calendar invites, and program access for attendees.
Compliance Officers
Self-service reporting that tracks transfers of value, honoraria, and attendee sign-offs automatically.
How It Works
From first conversation to a fully compliant, running speaker bureau.
Schedule a Demo
See Zvent.ai and discuss your program's specific needs.
Tailored Consultation
We map the platform to your team size, therapeutic area, and compliance requirements.
Configure & Customise
Zvent.ai is set up for your workflows, no code required.
Onboarding & Training
Your team gets hands-on training as you get started.
Run Your Program
Coordinate speakers, meetings, and approvals from one dashboard.
Report & Stay Compliant
Generate Sunshine Act-ready reports and monitor spend in real time.
See Zvent.ai on Your Own Program
A platform built and priced for small-to-mid-sized pharma and biotech teams, not scaled down from an enterprise tool.
What Our Partners Say
I've had nothing but great experiences working with the team for my agency's clients. Their implementation and execution of my client's speaker bureau events was streamlined through upfront strategy and long-term execution.
MS The ZHM team is a great partner to manage our speakers bureau events. I researched and spoke to many companies and found their proposition not just the best value but arguably the most efficient.
TC Frequently Asked Questions
What is an HCP engagement platform?
An HCP engagement platform is software that centralises how pharmaceutical and biotech companies plan, execute, and report on interactions with healthcare professionals: speaker programs, advisory boards, and meetings, including the compliance tracking those interactions require under the Sunshine Act and Open Payments.
What should I look for in speaker bureau software?
At minimum: automated Sunshine Act/Open Payments reporting, configurable approval workflows, speaker contracting and payment tracking, and pricing that doesn't assume enterprise-scale volume. Many platforms are built for large pharma teams running hundreds of events a year, so it's worth confirming a platform fits your actual program size first.
How does Zvent.ai ensure compliance?
Automated regulatory tracking, audit-ready documentation, and real-time updates aligned with Sunshine Act and Open Payments requirements. This is educational information, not legal advice; confirm current requirements with your compliance counsel.
What does Zvent.ai cost?
Pricing depends on program size and meeting volume. Visit our Pricing page for current plans, or schedule a demo for a tailored quote.
Can Zvent.ai integrate with other tools?
Yes, Zvent.ai has an open API supporting integrations with CRM systems like Salesforce and Veeva, expense tracking tools, and compliance platforms.
What makes Zvent.ai different for small-to-mid-sized teams?
It's built for smaller programs from the ground up rather than scaled down from an enterprise product: configurable workflows without a large implementation lift, and pricing structured around programs that don't run hundreds of events a year.
This page is for informational purposes and does not constitute legal or compliance advice. Confirm current Sunshine Act, Open Payments, and state-level requirements with your organisation's compliance counsel.
