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ZHM: Streamlining Speaker Bureau Management
Zhm is the only turnkey solution provider in the industry, delivering white-glove Speaker Bureau Management services tailored for Life Sciences companies. With 25+ years of expertise, we streamline the entire event lifecycle—from strategic planning and speaker contracting to compliance, execution, and reconciliation.
Problem Statement
Speaker Bureau programs in the Life Sciences industry are essential for educating HCPs, but they are often burdened by inefficiencies, compliance risks, and fragmented workflows.
- Inefficient Meeting Management leads to scheduling conflicts and delays.
- Budgeting & Expense Oversight causes overspending and compliance issues.
- Regulatory Challenges increase the risk of penalties and operational inefficiencies.
How can Zhm helps you
At Zhm, we partner with you to streamline Speaker Bureau Programs, automate processes, and provide expert support, empowering you to execute events efficiently while ensuring compliance and transparency.
Speaker Bureau Management
- End-to-end event execution – from planning to reconciliation.
- White-glove service ensures flawless event coordination.
- Zvent.ai centralizes all tasks in one intuitive platform.
- Automated workflows eliminate manual processes.
- Secure, multi-tenant SaaS for seamless access and integration.
- Real-time insights & reporting for data-driven decisions
Tailored Solutions for Every Stakeholder
Zhm provides comprehensive solutions that address the unique needs of every stakeholder involved in life science events.
Life Science Companies
Give your Reps the solution that saves them time and allows them to focus on selling. Zhm enables them to request programs, send out invites to HCPs to promote the program.
Sales Representatives
Stay compliant and avoid mistakes with end-to-end control over all meeting logistics. Zhm makes it simple to follow task-based SOPs to properly execute a program.
Speakers
Bolster your speaker's confidence in executing their programs with easy access to program details and compliant slide decks centralized within Zhm.
Event Planners
Explore exclusive services that will change your entire business .
HCP
Make program attendance simple by using Zhm, which allows your attendees to register for programs, add the event to their personal calendar
Compliance Officers
Zhm streamlines compliance by enabling robust self-service reporting, automatically tracking transfers of value, honoraria, expenses, and attendee signatures. The tool simplifies record-keeping, effectively ensures audit readiness, and minimizes compliance risks.
Empower Your Team with Zhm’s Smart Solutions!
Take the hassle out of speaker bureau management. Unlock the full potential of your business from seamless event planning to real-time reporting and compliance tracking, we’ve got you covered.
Zvent.ai: One Platform, Endless Possibilities
Multi-tenant
Architecture
Architecture
Allows multiple clients to share the same platform infrastructure while keeping their data isolated and secure.
Integrated
Views
Views
Combines data from different sources into a unified interface, enabling streamlined workflows and informed decision-making.
Configurable
Tools
Tools
Tailor workflows to your needs with a platform designed to adapt without requiring code changes.
Adaptable Workflow
Engine
Engine
Customize processes to match your unique business rules, avoiding rigid, one-size-fits-all systems.
Scalable Cloud-Based Technology
Flexibility to scale speaker bureaus of any size while ensuring fast, reliable performance through continuous updates and enhancements.
Seamless
Integration
Integration
Leverage zvent.ai’s API for effortless integration with tools like Salesforce, Veeva CRM, and Zoom, simplifying workflows and reducing redundancies.
User-Friendly
Interface
Interface
An intuitive design ensures ease of use for all stakeholders, from sales reps to speakers.
Custom Reporting and Analytics
Real-time, self-service reports and dashboards for actionable insights.
Enhanced Compliance
Built-in compliance checks and automated notifications proactively enforce regulations, ensuring adherence to government regulations and industry standards.
Robust Security
Advanced security protocols, including encryption and disaster recovery, protect sensitive data and maintain confidentiality.
What Our Partners Experience with us
I’ve had nothing but great experiences working with Lorraine and team for my agency’s clients. Their implementation and execution of my client’s Speaker Bureau events was streamlined though upfront strategy and implementation, and long-term execution.
Marcos Sanchez
Founder, P10
The Zhm team is a great partner to manage our Speakers Bureau events. I researched and spoke to many companies and found their proposition not just the best value but arguably the most efficient. Thank you Zhm!
Tony Cavallo
Verrica Pharmaceuticals
Zhm/Zvent.ai Frequently
Asked Questions
- What makes Zhm different from other Speaker Bureau Management providers?
-
Zhm is the only turnkey solution provider in the industry, offering white-glove services for managing Speaker Bureau Programs. Unlike other providers, we handle end-to-end event execution, from planning and contracting to compliance and reconciliation.
- What are the biggest challenges in Speaker Bureau Management?
-
The main challenges include:
- Inefficient meeting management – Manual scheduling leads to miscommunication and delays.
- Budgeting and expense oversight – Errors in tracking can lead to financial losses and compliance issues.
- Regulatory compliance risks – Failure to meet reporting standards like the Sunshine Act can result in heavy penalties.
- Fragmented systems – Companies often use multiple tools that lack integration, leading to inefficiencies.
- How does Zhm solve these challenges?
-
Zhm provides a one-stop solution that includes:
- Automated event scheduling with a streamlined approval process.
- Real-time budget and expense tracking for financial oversight.
- Integrated compliance tools for Sunshine Act and Open Payments reporting.
- A cloud-based platform (Zvent.ai) that centralizes all event management tasks.
- Who benefits from Zhm’s services?
-
Our solutions are designed for:
- Pharmaceutical and biotech companies managing Speaker Bureau Programs.
- Sales teams needing efficient event approvals and compliance tracking.
- Event planners who require streamlined tools to manage logistics and budgets.
- Compliance officers responsible for regulatory reporting and audits.
- What is Zvent.ai?
-
Zvent.ai is a multi-tenant SaaS platform built to automate and streamline Speaker Bureau Management. It enhances efficiency while ensuring full compliance with regulations like the Sunshine Act.
- What are the key features of Zvent.ai?
-
- Centralized Meeting Management – Tracks meeting requests, approvals, and schedules.
- Automated Expense & Budget Tracking – Ensures compliance with real-time cost monitoring.
- Regulatory Compliance Tools – Generates Sunshine Act-ready reports automatically.
- Speaker Management Portal – Handles contracts, training, and honorarium tracking.
- Seamless Integrations – Works with CRM systems, expense platforms, and compliance tools.
- How does Zvent.ai ensure compliance with industry regulations?
-
Zvent.ai offers:
- Automated regulatory tracking and reporting for the Sunshine Act.
- Audit-ready documentation for transparency and compliance.
- Real-time compliance updates to align with industry regulations.
- Can Zvent.ai be customized for different
companies? -
Yes! Zvent.ai can be tailored to meet the specific needs of your organization, ensuring smooth integration with your existing workflows.
- How does Zvent.ai improve the Speaker Bureau approval process?
-
Zvent.ai automates meeting request approvals by routing them to the appropriate sales managers, ensuring faster decision-making and compliance.
- Does Zvent.ai support online HCP registration?
-
Yes! The platform allows online registration for HCP attendees, making participation tracking effortless.
- What reporting and analytics does Zvent.ai offer?
-
- Pre-built and customizable reports tailored to different stakeholders.
- Real-time data visualization and export options (Excel, PDF).
- Historical event data tracking for compliance and transparency.
- Aggregate spend reporting for regulatory disclosures (Sunshine Act).
- Can Zvent.ai integrate with other tools and systems?
-
Yes! Zvent.ai has an open API that supports integration with:
- CRM systems (e.g., Salesforce).
- Expense tracking tools for reimbursement and budget control.
- Compliance platforms to ensure regulatory adherence.
- How much does Zvent.ai cost?
-
We offer a freemium model, making it accessible for small and mid-sized companies. Paid plans unlock advanced features like custom integrations and analytics.
- How can I request a demo of Zvent.ai?
-
You can schedule a free demo by contacting us via our website. Our team will provide a guided tour of how Zvent.ai can optimize your Speaker Bureau Program.